Companies that import or export waste to, from or through the Netherlands can turn to the Human Environment and Transport Inspectorate , EVOA / TFS office. The Human Environment and Transport Inspectorate implements EEC Regulation 1013/2006 on shipments of waste within, into and out of the European Union. You must comply with the Waste Shipments Regulation (WSR) if you wish to import waste from, export waste to or transport waste through a European Union member state.
The Regulation sets out the procedures for cross-border shipments of waste. One of the possible procedures is that a permit is required. The type of permit depends on the nature of the waste that you wish to transport across the border, the method of waste processing and the country of destination. To acquire this permit you can send a notification of the proposed waste shipments to the Human Environment and Transport Inspectorate, EVOA / TFS office if the Netherlands is the country of dispatch. See also the Regulation 1013/2016 (WSR) consolidated version of 1-1-2018.
For a detailed instruction how to submit a notification, please consult the Guideline for Submitting a Notification.
Notify the Inspectorate 4 months in advance
All competent authorities concerned will check the notification. If necessary, these authorities will ask additional questions. The whole process can take 3 to 4 months.
To avoid any extra delay, please provide all the necessary information correctly and at the same time. If you have any questions or remarks, please contact the Human Environment and Transport Inspectorate.
To submit a notification for export of waste from the Netherlands, you need official documents (a notification document and a movement document).
You can complete these documents using the 'digital notification advisor' (DNA). The DNA provides a digital application to fill in the documents digitally. A set of unique numbers for the notifications will be provided with the DNA.
If you want to use the DNA, or you need more information, please send an e-mail to firstname.lastname@example.org.
How to reduce the processing time of a notification
Structure your notification clearly: number the annexes and add a bookmark. A set of tabs (in Dutch) is available to help you compile a notification file.
In the case of repetitive notifications (identical notifier, producer, processor and waste stream), state the number of the previous notification.
Has the inspectorate asked you for additional information to a repetitive notification? If so, add this information to the new notification file.
Is a financial guarantee required for import of waste from a country outside the European Community to a Dutch processor?
Yes, there is an additional financial obligation when importing waste from a country that is not a member of the European Community to a Dutch processor. You will need to provide a copy of the deposit, bank guarantee or insurance as well as a statement from the authority of dispatch that the deposit is present and a calculation of the amount of the deposit.
Submitting a notification
Notifications of international waste shipments, including annexes, can be sent to:
The Human Environment and Transport Inspectorate (ILT)
P.O. Box 24062
3502 MB UTRECHT
The signed original notification documents, movement document and bank guarantee shall be sent by post.
All movement documents, i.e. shipment announcements, certificates that the waste has been recovered or disposed, and cancellations can be submitted either by using the electronic data interchange system, by e-mail to email@example.com or by fax to number +31 (0)88 602 9051.
In the section Beschikkingen online you will find an overview with basic information of the notifications on which a decision has been made by the inspectorate on applications for waste shipments.
What is the procedure when a company changes its name, legal entity for Dutch and foreign companies?
Waste companies involved in the notification are requested to inform the inspectorate directly if the name, legal seat or legal entity of their company changes. You can do this by sending an email to firstname.lastname@example.org. You are requested to also mention the current notifications.
Change of company name or legal entity.
You are requested to provide a document of the Chamber of Commerce of the new company. With this document the inspectorate is able to see if the change is only a name change. In case of a name change, there will be no consequences for the current notifications. The change is seen as additional information for your notifications.
Is the legal entity of the company changed? In that case the current notification(s) are no longer valid! They will be closed directly.
The inspectorate also provides permits to Dutch pre-consented facilities. If the legal entity of the company changes this permit might be terminated.