The services related to the certification of pilots (FCL), air navigation service providers (ATCO, FISO and ASO) and aircraft maintenance engineers (AML) in the Netherlands were transferred from Kiwa Register (Kiwa) to the Civil Aviation Authority the Netherlands (CAA NL) on 1 June 2025. Find out what this transfer means for applicants and licence and rating holders.
Applications submitted to Kiwa
If you have submitted an application to Kiwa, CAA NL will process your application. Kiwa has forwarded all pending applications to CAA NL.
Please take into account that the processing time may be longer than you are used to.
Please note: to process all applications as quickly as possible, CAA NL cannot currently answer questions about the status of your application. Thank you for your understanding.
Information and application forms
You can now find information about individual licences, including related application forms, on the ILT website. This information is also available in Dutch: brevetten en certificaten luchtvaart. Please read the information on our website before contacting us with any queries.
Expected processing times
CAA NL started processing new applications on 10 June 2025. Please be prepared for longer processing times during and shortly after the transition.
The Government of the Netherlands must make a decision within 8 weeks of receiving the application, according to the Algemene wet bestuursrecht, AWB (General Administrative Law Act, in Dutch). If an extension is necessary for your application, CAA NL will notify you.
Expected processing times in February 2026
In February 2026, the processing times are as follows:
ATCO, FISO and ASO applications
The processing time is within the legal period of 8 weeks.
FCL applications
The processing time is 16 weeks: the legal period of 8 weeks plus an extension of 8 weeks.
AML applications
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For renewals, suspensions, licence transfers from the Netherlands to another country, applications for a duplicate and amendments, the processing time is within the legal period of 8 weeks.
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For other applications, the processing time is longer than the legal period. CAA NL will notify you about the expected processing time. This depends on how complex the application is.
Changes to the application process
Kiwa’s pdf application forms have been replaced by online application forms. You must complete the online form, upload attachments and submit the application online.
Where to find the new forms
The online application forms are available on the CAA NL website under application form overview and on the specific information pages for each application type:
- Pilots (FCL)
- Airspace management personnel:
- Aircraft maintenance technicians (EASA AML)
Information pages in English will become available in the following weeks. Please refer to this page for up-to-date links to the information pages.
Please note: The ILT does not accept any applications using the old Kiwa forms.
Fees: no VAT
In the short term, the application fees will remain unchanged. However, as a government organisation, CAA NL does not charge VAT. This means that from 1 June 2025, applications for FCL, ATCO, FISO, ASO and AML will not be subject to 21% VAT. CAA NL aims to ensure fees are cost-effective and will reassess them. This means fees may change in the future.
Contacting CAA NL
CAA NL is part of the Human Environment and Transport Inspectorate (ILT). If you have any queries that are not answered on this page, you can contact the ILT by:
- Telephone: +31 88 489 0000 on working days 08:30 to17:00.
- Website: visit the contact page on the ILT website.
In order to process all applications as quickly as possible, the ILT is currently unable to answer any questions about the status of applications. The ILT apologises for any inconvenience this may cause.
Frequently asked questions
You submit your application to CAA NL using an online form.You must complete the online form, upload the required attachments and submit your application online. The online forms will be available on the CAA NL website under the application form overview and on the relevant pages for:
- Pilots (FCL)
- Airspace management personnel:
- Aircraft maintenance technicians (EASA AML)
You must upload the required attachments directly in the online form. Large files can also be uploaded. Ensure you have all the required attachments ready as electronic files, as it is not possible to save your application and return to it later.
An overview of required attachments is available on the ILT website. Look for information about the certification you are applying for. Information pages in English will become available in the following weeks.
- Pilots (FCL)
- Airspace management personnel:
- Aircraft maintenance technicians (EASA AML)
Yes. The required attachments are mandatory under national and international law and remain the same. In some cases, you must upload an additional declaration with your application. For example, if CAA NL requires a signature from an examiner or instructor, please note that each form can only have 1 signature each. The extra forms can be found on EU-FCL examiners.
You will find an overview of the required attachments on the ILT website. Look for information about the certification you are applying for. Information pages in English will become available in the following weeks.
Make sure to gather all required attachments before starting your application.
- Pilots (FCL)
- Airspace management personnel:
- Aircraft maintenance technicians (EASA AML)
Yes. For the time being, CAA NL will continue to accept the AML logbooks previously made available by KIWA. From 28 May 2025, new AML logbooks will be available for download on the ILT website. If you are starting a new logbook, you can use the new logbooks from that date.
Online forms offer several advantages: they guide you through the questions step by step, mostly show the questions that are relevant to you, and alert you to any missing information, reducing the chance of errors. You can also upload attachments directly, and you will immediately receive an automated confirmation at the email address you provided with your application.
If you want to change something after submitting the application, please dial +31 88 489 0000 or find the best way to contact the ILT on the contact page.
If the case officer has any questions about the content of your application or the attachments you have uploaded, they will contact you by email or telephone.
On the online form, you can indicate where the invoice should be sent.
If you have indicated that your employer is paying for the application, we will start processing your application immediately without waiting for payment to come through. Your employer will get an invoice at the end of the month for all applications.
If you are paying for the application yourself, CAA NL will only start processing your application once payment has been received. You will receive a payment request after submitting your application.
No, CAA NL does not offer an express or priority service. All applications are treated equally. However, CAA NL is working on making its processes more efficient, which may result in faster processing in the future. To help reduce delays, we advise submitting your application on time and in full, using the information provided on the ILT website. Information pages in English will become available in the following weeks.
- Pilots (FCL)
- Airspace management personnel:
- Aircraft maintenance technicians (EASA AML)
Normally, CAA NL will send your licence or certificate by post. However, you can also collect it in person. You must make an appointment to do so. Please dial +31 88 489 0000 or use the contact page to make an appointment. The collection address is:
CAA NL
Kingsfordweg 1
1043 GN Amsterdam
the Netherlands
(Belastingdienst building)