Before a seagoing vessel is allowed to enter a port in the Netherlands, the ship master, shipowner, operator, or shipping agent must submit Ship Security Pre-Arrival Information (SSPI). The Human Environment and Transport Inspectorate (ILT) oversees this. Submitting the SSPI on time can help avoid delays at the port.
When to notify the ILT
You must submit the Ship Security Pre-Arrival Information (SSPI):
- At least 24 hours before arrival at a port in the Netherlands.
- If the travel time is less than 24 hours: no later than upon departure from the previous port.
- As soon as the port of arrival is known, if it was initially unknown or changed during the voyage.
Please note: you must report dangerous goods onboard separately.
You must submit the SSPI before arrival to comply with the SOLAS Convention, Chapter XI-2. By providing this information on time, additional measures or inspections under these regulations are usually not required.
In addition, Regulation (EC) No 725/2004 states that EU Member States must assess the information they receive if needed and follow the procedure in SOLAS Chapter XI-2, Regulation 9.2. For example, a vessel may not be allowed to enter the port, or authorised inspectors may carry out a security inspection before the vessel enters the port.
Requirements
The SSPI must include the last 10 port facilities visited by the vessel. Use the IMO Port Facility Numbers as recorded in the IMO GISIS database or provided by the shipping agent or Port Facility Security Officer (PFSO).
Please note: the IMO Port Facility Number consists of the UN-LOCODE for the port and a specific 4-digit code. For example: NLRTM-1234.
The dataset must comply with the requirements of Regulation (EU) 2019/1239.
Required attachments
To submit the SSPI, you must upload several attachments. Please gather the following documents before starting your notification:
- An overview of dangerous goods onboard, if the vessel is carrying dangerous goods as cargo.
- A copy of the ship’s crew list.
- A copy of the ship’s passenger list.
Submitting Ship Security Pre-Arrival Information (SSPI)
You must submit the SSPI to the competent maritime security authority of the port of arrival through your shipping agent.
The shipping agent must use the systems used by the ports:
- A Port Community System (PCS), such as Portbase.
- The EU MARSEC Ship Security Pre-Arrival Information (SSPI) form.
For more information, contact the harbour master of the port of arrival: