It may happen that waste being shipped under the EWSR cannot be processed by the treatment facility and is refused. As the notifier, you must report this to all relevant authorities as soon as possible.
The European Waste Shipment Regulation, EWSR is known as Europese Verordening Overbrenging Afvalstoffen, EVOA in the Netherlands.
In the Netherlands, you must report a refused consignment to the Human Environment and Transport Inspectorate (ILT). Send the report by email to returnshipment@ilent.nl, briefly describing the situation and attaching the relevant movement document.
The same procedure applies if problems are identified during the waste shipment. For example, if the shipment has been stopped by an inspection service. You must report the return shipment to the ILT by sending an email to returnshipment@ilent.nl, briefly describing the situation and attaching the relevant movement document.
After submitting a return notification
Within a few hours after your notification, you will hear which procedure you must follow. The authorities or inspection service in the country where the waste shipment is located decide on the return procedure. The authorities or inspection service assess each case separately. All involved authorities must give their consent for every procedure before the return shipment is allowed to take place.
Please note: The information above about return shipments applies only to notifications under the European Waste Shipment Regulation (EWSR) 2024/1157 submitted before 21 May 2026. If you submitted the EWSR notification in DIWASS from 21 May 2026 onwards, you must follow 1 of the procedures below in DIWASS. See Revised EWSR for more information.
This notification procedure is exactly the same as the procedure for waste shipments between countries:
- If the waste shipment located in the Netherlands, you must submit an EWSR notification to the ILT.
- If the waste shipment located outside the Netherlands, you must start the notification procedure with the competent authority in that country.
This procedure applies specifically to return shipments. You may use this procedure only if all involved authorities have agreed to it:
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You will receive a notification document and a movement document with an assigned notification number.
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Complete the forms. Fill in both documents and sign block 17.
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Send both documents to the authority from which you received them.
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The authority will send the documents to all the authorities involved. If they have any further questions, they will contact you. You will then receive a decision from each authority.
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Check that all authorities have given their consent. Each authority must sign and stamp block 20.
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Once all authorities have given their consent, you can notify the return shipment. For the Netherlands, send an email to returnshipment@ilent.nl
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You must use an Annex VII form to return Green List waste. Send a copy of the form to the ILT through returnshipment@ilent.nl
The consignee must tick the 'Refused' box in block 18 of the movement document. When you return the waste shipment, email the movement document to the ILT at returnshipment@ilent.nl and to all other involved authorities.
Contacting the ILT
For further information on returning waste shipments, please send an email to returnshipment@ilent.nl