Requirements for reporting deployment of a PMSC

Reporting procedure

1. Complete the following steps

   1. 1. Inform parties before embarkation

      

      The ship owner must inform the ship master about the permission, the required protection measures and other details set out in the decree (Besluit bescherming koopvaardij) at least 4 hours before embarkation of the private armed security team.

      See Article 6.3 Wet ter bescherming koopvaardij, Article 2.4 Besluit bescherming koopvaardij, Article 6.1 Regeling bescherming koopvaardij (in Dutch).
      
      The PMSC must inform the team leader of the private armed security team about the permission, the required protection measures and other details set out in the decree (Besluit bescherming koopvaardij) before embarkation of the private armed security team.

      See Article 6.3 Wet ter bescherming koopvaardij, Article 2.4 Besluit bescherming koopvaardij (in Dutch).

   2. 2. Check and report the private armed security team upon embarkation

      

      The ship master and the security team leader must check availability of the permission and other details set out in the decree (Besluit bescherming koopvaardij) directly upon embarkation of the private armed security team and before continuation of the voyage.

      They finalise this check by respectively completing

      • Annex 2 Ship Master Embarkation Form and
      • Annex 3 Team Leader Embarkation Form

      under the regulation (Regeling bescherming koopvaardij) and submitting them to the ILT.

      See Article 6.2 Wet ter bescherming koopvaardij, Article 2.4 Besluit bescherming koopvaardij, Article 6 Regeling bescherming koopvaardij (in Dutch).

   3. Enforcement of the Team Leader Embarkation Form submission term

      Ship masters and team leaders please note:

      For several practical reasons, for example, when boarding at night, it has proven to be difficult for team leaders to complete Annex 3 directly upon embarkation as legally required. Therefore, the ILT agrees to accept these forms within 24 hours after embarkation and not later than 2 hours before entering the risk area as stipulated by the Government of the Netherlands. This may have implications in the following situations:

      • Non-compliance of armed guards
        All requirements remain in force unabated. Under certain circumstances the captain may have to refuse the embarkation of armed guards. Therefore, the captain may need to return to the floating armoury in case the armed guards cannot stay on board.
      • Embarkation of armed guards shortly before entering the risk area
        In cases when the armed guards embark shortly before entering the risk area, the ship master may have to slow down or even stop the vessel. This is to allow the team leader to perform their duties and complete Annex 3 as required, as the ILT does not accept Annex 3 when sent later than 2 hours before entering the risk area.

   4. 3. Sail only when all information is correct

      

      The ship master may refuse the embarkation of the security team  or may decide to not continue the voyage in cases when provided information or documentation does not correspond to the actual situation. Otherwise, they can continue their voyage after submitting both Annex 2 and Annex 3 forms to the ILT.

      See Articles 2.4 (3) and 2.4 (4) Besluit bescherming koopvaardij, Article 6.2 Regeling bescherming koopvaardij (in Dutch).

   5. 4. Report disembarkation of the private security team

      

      The ship master and the team leader respectively use

      • Annex 4 Ship Master Report Form and
      • Annex 5 Team Leader Report Form

      under the regulation (Regeling bescherming koopvaardij) to report the disembarkation of the armed security team and armament within 48 hours after disembarkation to the ILT.

      See Article 12 Wet ter bescherming koopvaardij, Article 6.3 Regeling bescherming koopvaardij (in Dutch).