Sailing logbook with examples

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The Human Environment and Transport Inspectorate (ILT) uses the sailing logbook to oversee whether the crew are complying with the rules. The logbook must include the following information:

• The mode of operation (in Dutch) of the vessel.
• Which crew members are on board.
• The voyage made by the vessel and the crew.
• When the crew took rest periods.

Using the sailing logbook

The owner or operator can order the sailing logbook from the Stichting Afvalstoffen & Vaardocumenten Binnenvaart, SAB (inland navigation waste materials and sailing documents foundation, SAB). The logbook includes instructions on how to complete it. If the logbook is incomplete or filled in incorrectly, the ship master will be in breach of the regulations.

The sailing logbook can also be used to record working hours (in Dutch). This is required for all crew members. Crew members may decide for themselves how they record their working hours.

Example 1: Change in mode of operation 

The ship arrives in Maasbracht on 3 April at 04:45. The crew takes the mandatory rest before the change in mode of operation (in Dutch) from B to A2 occurs on 3 April at 11:30.

In the sailing log book, on page 54 pictured above, you must fill in which crew members have left the ship and their mandatory rest period.

Crew members assigned to A2 mode of operation must have 6 consecutive hours of rest immediately before the change. They must be able to demonstrate that they have genuinely taken this rest. The entries after the moment of change are made on a new page.

Example 2: Regular schedule

In columns 9 to 11, you must fill in the start and end times of the rest periods for each crew member. You must do this every day, no later than 08:00 the following morning.

If the crew members take their rest according to a regular schedule, 1 schedule per voyage is sufficient. This only applies to crew members under mode of operation B. Under modes of operation A1 and A2, the start and end times of the rest periods for each crew member must be recorded daily during the voyage.

For each crew change, you must fill in the following details for each crew member on the day of the change:

• The service booklet or Boating Licence number (column 8), including the position, first name and last name for each day.
• The time of boarding and disembarking (columns 12 and 13).

Example 3: Loading or unloading

Time that is not logged as rest time counts as working time. When crew members do not need to perform tasks or are only responsible for watchkeeping, this is considered rest time.

For example, the time a ship is stationary in ports counts as working time for crew members who assist with loading and unloading. Therefore, you must not fill in column 9 (rest time) for the entire crew.

Navigation within a single port city – for example, between loading or unloading different cargoes – must be recorded in the sailing logbook in the same way as other navigation movements.

Example 4: Weekends, leisure time or time between voyages

Even when a ship is stationary, crew members may be performing tasks on board, such as maintenance or cleaning. For these crew members, this is considered working time. For crew members who do not need to perform tasks or are only responsible for watchkeeping or supervision, this is considered rest time.

To track the rest time and working time for each crew member, you must continue to fill in column 9 (rest time) for the entire crew.