If your aeromedical records are managed by the authority of an EU Member State other than the Netherlands and you would like the Netherlands to manage them, or vice versa, you can request an aeromedical records transfer.
Requirements
If you hold a licence issued by an EU Member State, Iceland, Liechtenstein, Norway or Switzerland and you want the Civil Aviation Authority the Netherlands (CAA NL), part of the Human Environment and Transport Inspectorate (ILT), to become the authority issuing your licence — for example after moving to the Netherlands or starting work here — you must also transfer your aeromedical records.
If you are moving from the Netherlands to another country, contact the aviation authority of the country to which you want to transfer your licence. The country that manages your licence and aeromedical records is also known as the State of Licence Issue (SOLI).
Please note: you can only request a transfer of your aeromedical record if you have a valid medical certificate.
Attachments
No attachments are required for this application.
How to apply
Request to transfer your aeromedical records from an EU Member State, Iceland, Liechtenstein, Norway or Switzerland to the Netherlands using the online form Application for change of competent authority for medical records.
Transfer from the Netherlands to another country
To transfer your aeromedical records from the Netherlands to another EU Member State, Iceland, Liechtenstein, Norway or Switzerland, follow the instructions provided by the aviation authority of the receiving country.
If you want to transfer your aeromedical records from the Netherlands to a country outside the EU, Iceland, Liechtenstein, Norway or Switzerland, you must request your aeromedical records directly from your medical examiner or from CAA NL and send them to the receiving aviation authority.
Send your request to CAA NL via iltloket.medischluchtvaart@ilent.nl
Include a copy of the photo page of your passport or another valid proof of identity.
Costs
Applying for the transfer of your aeromedical record costs €71.
If CAA NL will manage your aeromedical records, they will also issue a medical certificate. The issue of this medical certificate costs €45.
Requesting the issue of your aeromedical records costs €71.
These fees are set out in Article 2.3 of the Regeling tarieven transportsectoren (Transportation Sectors Tariffs Scheme, in Dutch) and may change annually.
After submitting your application
- After submitting your application, you will receive an automatic email confirmation containing your registration number. Use this number for any questions you may have for CAA NL.
- You will receive a payment request via email. Please pay the amount as soon as possible, but no later than 4 weeks from the date of the payment request.
- Once your application is complete and the fee has been paid, CAA NL will begin processing your application. It takes approximately 8 weeks to process your application.
- CAA NL will request your aeromedical records from your current aviation authority. The processing time of your application is paused during this time. When CAA NL receives your aeromedical records, the processing time resumes.
- CAA NL will assess your records. Occasionally, CAA NL may have questions for your current aviation authority. The processing time will be paused until a response is received.
- If CAA NL accepts your aeromedical records, you will receive confirmation via email. You will also receive your new medical certificate by post.
- If you have also requested the transfer of a licence, CAA NL will internally forward your new medical certificate to the relevant department for licence issuance.