Counting and registration system on passenger ships

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Which ships

The counting and registration system must be implemented on ships:

• that carry more than 12 passengers
• that sail under a Dutch and foreign flag
• operating to or from EU Member States

Counting and registration systems

Two different systems apply:

• Passenger ships that operate a route of a maximum of 20 nautical miles within the EU only need to implement a passenger counting system (Article 4).
• Passenger ships that leave a Member State port to operate a route of more than 20 nautical miles from the point of departure need to implement a correctly functioning passenger registration system.

When is Flag approval required?

Find out whether the directive applies to your ship or ships. You can find this in Directive 98/41/EC. If an approved counting and registration system is required, you must apply for approval of the registration system.

How to apply for approval by Flag

• Apply for approval of a registration system on a Netherlands’ Flag ship using the Application Additional certificates for merchant ships online form.
• Send documentation for authentication by the Netherlands Shipping Inspectorate (ILT) together with the form, such as the counting and registration system and ISM procedures (if applicable).
• Also send proof of approval by other EU Member State(s) if available.
• ILT will assess the application following receipt of the documentation.
• After approval ILT will send an approved copy of your passenger counting and registration system.

Any changes to the approved counting and registration system must be assessed and approved by ILT. Changes must be notified by a new application form with clear documentation concerning the changes.

Costs of approval

You can find an overview of the costs of approval of a counting and registration system for passenger ships in the Regeling tarieven transportsectoren - zeevaart (Transportation Sectors Tariffs Scheme for sea shipping, in Dutch).

Identical ships: one application

Only one application needs to be submitted in case of more than one identical vessels. Application and documentation must clearly state name of identical ships.

To save costs, the application may be submitted through a branche organisation or other maritime consultancy and combined with applications for more shipowners for identical vessels.

The operator is responsible

Article 8 of European Directive 98/41/EC states that the company responsible for the operation of a passenger ship must implement a passenger registration system.

Objectives of Directive 98/41/EC

The objective of European Directive 98/41/EC is to improve the safety and rescue of passengers and crew on board of passenger ships, contribute to more effective search and rescue operations and handle the aftermath of accidents more effectively.

Questions

For questions about the counting and registration system on passenger ships, please contact the ILT call centre at +31 (0)88 489 00 00 or use our contact form.