Waste shipment inspections under the EWSR

A fully completed accompanying document must be present during transport. This is known as the ‘accompanying information for the shipment of waste’, also referred to as the Annex VII document. For exports to a non-OECD country, the Regulation on waste shipments to non-OECD countries applies until 20 May 2026.

Points to note regarding the Annex VII document:

• Check that the document has been completed in full.
• Check that the consignment matches the description in block 9.
• Check whether the client has requested the permit or proof of registration from the recovery facility prior to transport.
• In the case of a shipment for interim recovery, information must also be provided on the facility or facilities where final recovery will take place, together with the corresponding R-codes.
• The consignor must sign the document before the transport takes place (block 12).
• The carrier must sign the document prior to transport in block 5a, b or c.
• The recipient/recovery facility signs the document upon receipt in block 13/14.
• All carriers must be able to produce a certified copy of theirNationale en Internationale Wegvervoer Organisatie, NIWO (National and International Road Haulage Organisation) registration on the  Vervoerders, Inzamelaars, Handelaars en Bemiddelaars van afval, VIHB ( Transporters, collectors, dealers or brokers of waste) VIHB list (in Dutch).

A permit is required for the shipment of hazardous waste, mixtures of waste, non-hazardous waste intended for disposal, and waste not listed in the EVOA. This also applies to the export of ‘green list’ waste to third countries for which an EWSR notification procedure is required.

The following documents must accompany the consignment:

• A copy of the notification document
• A copy of written consent and the conditions set by the relevant authorities
• A movement document for transboundary shipments of waste (Annex I B, page 65 of the EWSR)

The competent authorities of the country of dispatch and the country of destination (and transit) must all have given their written consent to the transport. The country of transit may grant tacit consent.

Points to note regarding the notification document:

• Check that the consignment matches the details in block12.
• Check for written consent from the competent authority. See block 20.

Points to note regarding the movement document:

• Does the transport document correspond to the notification document? Check the number in block 1.
• Does the sequence number in block 2 fall within the number of declared consignments specified in block 4 of the notification document?
• Complete block 8 a, b or c.
• Ensure that the notifier has completed and signed block 15.
• The facility where the waste is disposed of or recovered must sign the document in block 17 upon receipt of the waste.